Purchasing

Print

Purchasing
Smyrna City Hall (2800 King St SE, Smyrna GA 30080)

Kelly Brown, CPPB
Purchasing Manager
kbrown@smyrnaga.gov
(678) 631-5406

How to Do Business with the City...

Suppliers interested in doing business with the City for future quotes, bids and proposals should register as a Vendor.  An on line "Vendor Self Serve" site is now available at Vendor Self Serve.  The site links into the MUNIS Financial System and will provide timely and valuable information to the City and to the Vendors. If you are a new vendor registering for the first time, please email a member of the purchasing staff shown above and ask them to activate your registration. In addition, you will need to submit a completed W-9 form (link below). This site will require ALL vendors, new and old, to complete on-line registration and update current account information or set up an account. Registering as a new Vendor is not a guarantee for business or work, but is a necessary step.

Purchasing Department
The Purchasing Department oversees all City purchases, either directly or indirectly, and creates and maintains the Purchasing Policy, Supplier Database, Purchase Orders, Bids and Proposals, Certificates of Insurance and E-Verify Contractor/Subcontractor Affidavits.

New threshold for all purchases over $5,000 require a minimum of three competitive bids, unless the product or service can be purchased at a competitive price from state, county or cooperative contracts. Purchases over $50,000 require a competitive sealed bid process and awards are approved by Mayor and Council.  The newly approved version of the Purchasing Policy Manual is provided here:  Purchasing Policy Manual 2016 .   The Policy has been revised to change the new processes and procedures which follow the new financial ERP system. The Public Works Construction Projects formal sealed bid exemption for jobs under $100,000 has also been added to the new Policy, along with the Local Supplier Preference Policy.

The City of Smyrna has adopted a Local Supplier Preference Policy.  Please view the Policy and Certification Statement here: Local Supplier Preference Policy Certification Statement

The City uses Request for Proposal (RFP), Request for Quotation (RFQ) and Request for Qualifications (RFQu).  An example of an RFP/Q is attached below.  This shows minimum requirements and RFX documents are created for each bid and some requirements may vary slightly.
Sample RFX

Current Bid Information
To view current Purchasing Events, including bid documents and recent awards, please visit Bids and Proposals.

Immigration Reporting (Contractor's Affidavits and SAVE)
Suppliers who provide physical performance of services or labor over $2,500.00 annually must also complete and submit their E-verify or SAVE immigration compliance affidavits per State Law effective July 1, 2013.  Contractors with one or more employee should complete the Contractor's or Subcontractor's Affidavit while individuals with no employees should complete the SAVE document and attach a copy of their Georgia drivers license or other approved identity verifying documentation.  These must be signed, notarized and submitted in original form.  Immigration Compliance documents

W-9 forms
All Suppliers must complete a W-9 form to receive payments.  This form should be completed and sent to the Purchasing Department by email, fax or USPS. Here is the latest version: W 9 form updated.

Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.

Acrobat Reader Flash Player QuickTime Windows Media Player Microsoft Silverlight Word Viewer Excel Viewer PowerPoint Viewer